Corporate Travel Account

Corporate Travel (UATP)

It’s now easier than ever to travel for business with Air Niugini UATP – a global travel card programme that allows companies to manage their travel expenses effectively.

Accepted as a form of payment by travel agents and more than 260 airlines for air, cruise and rail travel as well as hotel stays, UATP is a secure and cost-effective way to book your next business trip.

With Air Niugini there are two types of accounts you can choose from depending on your travels, we have a corporate credit account and a corporate prepaid account.

How it works?

When your company signs up on UATP, you will be given a lodged account. With a lodged account, no card is issued so the traveller simply provides the account number to the travel agent, which can then be stored in their profile for future payments.

All the information about the trip is recorded in the UATP online system and presented in a detailed report – making it easy to view travel expenses and track a traveller’s carrier, destination and travel itinerary.

What do you get?

• Comprehensive reports: View detailed travel expense patterns for your company with precise information for budget analysis and forecasting of travel expenses. Instantly see who travellers are, where and when they travel, on which carrier they travel, and how much they pay.

• Easy reconciliation: Concise, centralised billing from the issuing airline is available in multiple formats to interface with your corporate accounting systems. Customised billing options break down expenses by cost centre, department, project, client, employee or other category – whatever best suits your needs.

• Improved control: UATP keeps travel charges separate from other expenses, discouraging credit misuse and simplifying reconciliation.

• Elimination of fraud: UATP is a centrally billed system, allowing you to consolidate data into one statement for better monitoring and compliance of travel policy while eliminating employee fraud. Lodged accounts are card less – reducing account number exposure and limiting the risk of employee abuse.

• Flexibility: UATP offers one of the most efficient and flexible payment systems available, including a card less account.

• No hidden costs: UATP has no application fees, annual fees or currency conversion fees (this can be as much as 3%). There’s no per card fee or minimum number of cards required.

   

   

  Corporate Account requirements;

  The requirements to opening up a corporate credit UATP account

   

   

  1. Financial Statements of the Company for previous year and the latest Management Accounts.

   

  2. Certificate of Incorporation (IPA) or Certificate of Registration as Foreign Entity.

   

  3. Business Name Certificate (IPA)

   

  4. List of major shareholders with addresses

   

  5. List of Directors with their names and addresses

   

  6. Bank Guarantee Letter Equivalent to the value of three months estimated sales or Security Deposit Equivalent to three months sales.

   

  7. Directors Personal Guarantee for Owner Managed Business if a bank guarantee is not provided.

   

  8. A non-refundable Application Processing fee of K150.00

   

  9. Name of Directors currently serving on your Board, including the names of other companies they are currently serving on and the names of other companies they have previously served.

   

  10. A bank opinion letter from your banker on the conduct of your account requested by yourselves and forwarded directly to us or through your office.

   

  11. List of UATP accounts with other airlines and the account numbers.

   

   

   The requirements to opening up a corporate prepaid UATP account

• Minimum opening amount of K5, 000.00 must be deposited into any of the (3) three bank accounts.

• Minimum Balance of K500.00 must remain in the account.

• Complete the UATP prepaid application and Letter of Indemnity Forms.

• Copy of your IPA Business registration/IPA certificate

• Provide copy of the deposit slip (recommend to do Electronic Fund Transfer, cash deposit then cheque as the clearance depends on the banks).

• Valid ID (NID/ Employee ID/ Superannuation membership ID/ Driver Licence/ Passport Bio page)

   

  Corporate Prepaid Account- Enrolment process

  How to apply?

• Download the application form and Letter of Indemnity (PDF)

• Fill the forms, take a print out of same and complete the form with your signature (Note the above feature is only applicable for the account holders: Corporate Prepaid, Individual Prepaid and Sponsorship or Value in Kind)

• Deposit a minimum of 5,000K into the account 

  Westpac: 6003619395 ANZ:  15639473 BSP: 7003789752 via bank deposit or electronic funds transfer (EFT).

• Email the completed & signed forms plus the deposit slip or EFT confirmation to uatpaccounts@airniugini.com.pg or simply hand over the documents to the nearest Air Niugini Office.

• Your UATP account will be processed to open in 5 working day

• Once your card is activated, you will be notified via your registered email or phone number.

   

   

   

  Setting up the Account

  Corporate Prepaid Account

• Available to business houses and government departments and other organizations who are not income-generating

• Application  and Letter of Indemnity is received usually with payment

• No application fee required

• If application is complete and a deposit is made by the customer, the account is set up and activated. When activated a card number is created and printed on the Letter of Indemnity Form which a copy is issued to the customer, uploaded on the repository for the designated sales office to view. The indemnity form must have more than one authorised officer to make travel arrangements.

   

  Corporate Credit Account

• Available to business houses.

• A fee of K150 processing fee is deposited into the UATP bank account and receipt submitted with the UATP credit application form.

• If application is complete and a deposit of K150 processing fee is made by the customer, the application is circulated amongst the Credit Control committee to take a vote on whether to give this company the credit facility. Once a decision is made and if all in favour, the account is set up and activated. When activated a card number is created and printed on the Letter of Indemnity Form which a copy is issued to the customer, uploaded on the repository for the designated sales office to view. The indemnity form must have more than one authorised officer to make travel arrangements

• A 14 day credit term is given 

Download – Checklist for Credit Account Application  (PDF 206.7KB) 

Download - Application for Corporate Credit Account  (PDF 351.6KB)

Download - Letter of Indemnity (Corporate Credit Card);(PDF 258.8KB)

Download- Application for Corporate Pre Paid Account  (PDF 198.1KB)